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    Administrative Assistant

     

    VANTEC's SUV program is growing and thriving. VANTEC is now seeking an Administrative Assistant for about ~10 hours/week to help run events and manage administrative backend matters.

     

    Specific Duties

    • General admin tasks: proofing, research, maintenance, produce reports and statistics, etc.
    • Correspondence with organization members and member candidates regarding membership enquiries
    • Resolving membership and membership candidate’s enquiries
    • Arrange events and maintaining membership lists: sending invites, verifying membership, updating membership list, setting up events, etc.
    • SUV program
      • Confirming eligibility of program participants
      • Conduct investigations and produce reports into program statistics, complaints, etc.
      • Compile information as needed for biannual reports, monthly statistics, external annual surveys, etc.
      • Plan events and resolve membership issues
      • Arrange member’s orientations, feedback, post-event surveys, etc.
      • Draft, Proof, prepare, and fact check documents, document package, etc.
    • Other duties as assigned

     

    Job Duties

    • Anticipating needs and create solutions to make things easier 
    • Gathering, coordinating and/or preparing the necessary information, materials (presentations, reports, etc.) and resources for meetings and events
    • Support in organizing agendas and materials for team and other meetings.
    • Reviewing request, summarizing and communicating information to appropriate stakeholders
    • Prioritizing and adjusting priorities in a fast paced, changing environment with agile efficiency to meet deadlines
    • Ensuring the proper management and approval of individual and corporate expenses, and creating budget reports as required
    • Carry out specific projects and independently research, prioritize and follow up
    • Respond to communications on behalf of the executive (phone, email, etc)
    • Create documents utilizing various office automation software programs (Word, Excel, PowerPoint, etc)
    • Manage special projects as required

     

    Skills desired

    • Strong English abilities
    • Able to use office, G-suite, various project management software
      • Comfortable using advanced features in Excel, e.g. pivot tables, data sorting
    • Access to sustainable internet and computer – this is mainly a remote job
    • Consistent schedule, able to reply to correspondence within 12 hours and sooner for events
    • Based in Vancouver is an asset
    • Experience with Silkstart, Gust, Cognito forms, YAMM, Zoom, etc. is an asset 
    • Experience in a Canadian immigration law environment is desirable
    • Able to host meetings during day time is an asset

     

    How to Apply

    Please apply here. Selected candidates will be contacted for a conversation.